Clay County Archives and Historical Library ~ Liberty, Missouri

Preserving the Past for the Present

To procure, preserve, restore, maintain, study, and promote manuscripts, instruments, records, charters, evidence, and documents of a public or private nature which may have statistical, legal or historical significance to Clay County, Missouri, its government or residents, or such documents as might be desirable to the association and to encourage public interest therein. 

Hours of Operation

  • 9:00 am to 4:00 pm Monday through Wednesday
  • 6:30 pm to 9:00 pm on the first Wednesday of each month
  • Closed on holidays and during Christmas week


  • On-site or through correspondence
  • On-site research free to members, $5 daily for non-members
  • Correspondence: preliminary research is $10 per surname then $10/hour for additional research


  • We can provide copies or scans of the material you need. Please be aware that we need to charge even if you make your own images; we do need to be able to pay our bills after all!
  • Original records, other published material, over-size copies, microfilm printouts, photos
Description Price
Original Records $1 per page
Other published material (black and white) 25¢ per page
Other published material (color) 75¢ per page
Over-size copies 50¢ per page
Microfilm print-outs 25¢ per page
Photos – photo-quality $5 each
Photos – draft-quality 50¢ each

Other Research

  • Specialty research
  • With our extended holdings, we are able to do research for community concerns, businesses, etc.
  • Negotiated fee
  • These holdings are available on-site (free for members, $5/day for non-members)
  • Information you may not find anywhere else



Street Address

210 E Franklin, Liberty, MO 64068

Mailing Address

P. O. Box 99, Liberty, MO 64069

Electronic mail

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Clay County Archives is a non-profit corporation, organized as a depository and research center for original Clay County Records. The Board of Directors is composed of representatives of Clay County museums, genealogical groups, historical societies and patriotic organizations.

The Board of Directors:


  • President: Stuart Elliott
  • 1st Vice President:  Nancy George
  • 2nd Vice President:  Elna Cox
  • Recording Secretary:  Audrey Lammers
  • Corresponding Secretary:  Ann Henning
  • Treasurer:  Scott Cole


  • Raymond Brock
  • Bob Corum
  • Keith Nelson
  • Steve Olson
  • Patricia Rendon
  • Joyce Schumacher

Committee Chairs:

  • Cemetery:  Ken Neth
  • Computer Use:  Stuart Elliott
  • Coordinator of Volunteers:  Jane Shepherd
  • Membership:  Jane Sharon
  • Newsletter Editor: Keenan Barker
  • Properties:  Bob Corum
  • Records Use and Preservation:  Kevin Fisher
  • Ways and Means: Tony Meyers

Organizational Representatives:

  • City of Liberty: Jeanine Thill
  • Clay County Parks:  Elizabeth Beckett
  • William C. Corum Chapter, SAR:  Michael Robertson
  • Clay County Patriots Chapter, DAR:  Lois Long
  • Alexander Doniphan Chapter, DAR:  Jerre Robertson

A meeting was called by Clay County Circuit Clerk Jack Roberts on November 3rd, 1978 to "...make plans for the preservation..." of the original records in the custody of the court because they "...should be preserved and deposited in some location whereby they will be readily available to anyone wishing to review them."  He was concerned because "The older records have been poorly stored, making it very difficult to extract research information from them" and because the state would issue a court order authorizing the disposition or destruction of the microfilmed records.

Those who attended the meeting included:

  • Kermit Karns of the Clay County Museum Assocation and the American Family Historical Association.

  • Milton Perry of the Clay County Parks and Recreation Department.

  • Anna Coleman of the Smithville Historical Society.

  • Ron Fuenfausen of the Clay County Museum Assocation.

  • Vera Hawthorn Eldridge of the Alexander Doniphan DAR, the Historical Society and Museum.

  • AnnDeane Phillips of the Threilkill Genealogical Society and the Gladstone Genealogical Society.

  • Estella Morrison of the UDC, Excelsior Springs.

  • Willeta Williams of the Excelsior Springs Genealogical Society.

  • Virginia Dykes of the Excelsior Springs Historical Society.

  • Barbara Jackson of the Clay County Historical Society

  • Lester Irminger of North Kansas City.

At this meeting, Jack Roberts reported that van loads of old records from the Circuit Clerk and other County offices were being transported to the County Home.  He expressed concern there would be no organization prepared to take these records once the court order to dispose of these records was issued.  Various thoughts and ideas were shared by those in attendance.  It was decided to form a "study committee" to consider the best course forward.

A press release was issued on November 13th announcing the committee and its purpose.

After many meetings and a lot of leg work to determine the best location for these records and the group to care for them, it was decided to create a new not-for-profit organization and space was found in a single room in the Administration bulding of the Odd Fellows Home on South 291 Highway.  The Clay County Archives was incorporated in 1979 and the work of moving the records from the County Home to the room in the Odd Fellows Administration building began.

Our current home ...

The Clay County Archives and Historical Library moved into lts current location in the former Frank Hughes Memorial Library at 210 E. Franklin in the mid-1980s.  "Former and current Clay County residents continue to donate materials to the archives, where many volunteers prepare the gifts for public use."1

1 "Liberty For All, Celebrating 175 Years", page 74.